August 15 - Running Effective Online Meetings with Sue Alderson

10AM - Zoom meeting - How to plan, manage the technology, assign roles, establish processes, set the tone, facilitate the discussion, make decisions, and follow up.

You can register here for all of the Council of Clubs Meetings and you’ll get details on how to join from your computer/smartphone/regular phone. If you have any problems please email clubs@sddemocrats.org.


Sue Alderson, immediate past President of the Democratic Club of Vista, will guide us through how to run an effective meeting.

  • Facilitator

  • Presenters

  • Scribe

  • Timekeeper

  • Tech guru

  • Accessibility

  • Parliamentarian

  • Members

  • Guests

Running an effective online meeting relies on teamwork. How to let participants into the meeting, credential members, moderate a discussion, take notes, keep an eye on the clock, fix technical glitches, read the chat, and appear calm - all at the same time?

We’ll share best practices, answer questions and provoke some discussion.

  • How to make meetings safe and welcoming?

  • Should the Chat be open/closed, for all or part of the meeting?

  • With the Raised Hand in Zoom, how to balance speakers for/against a position?

  • How and when to use Breakout Rooms?


Endorsements & Resolutions

Filing has closed and candidate lists are now available from the San Diego County Registrar of Voters and the City Clerks.

Every club, through the Party, has access to Votebuilder to easily confirm the registration of candidates.

  • Chartered clubs shall endorse only registered Democrats

  • Non-Democratic candidates may only be rated qualified or unacceptable

Chartered clubs shall notice their full membership that endorsement consideration will be made in a particular race or races at least fourteen (14) days prior to the meeting. Notification shall be made by email to the full membership or, absent an email address, by U.S. Mail or an alternative method as specified in the club’s bylaws. 

Reasonable attempts are made by the club to notify and invite all declared candidates who the Party has established with certainty are registered Democrats regarding the date, time, and place of the club’s meetings and of the club’s endorsement process at least five (5) business days prior to the meeting. A copy of any meeting notice sent to candidates shall be supplied via email to the Director of Clubs and the SDCDP.

If your club bylaws also requires candidates to complete questionnaires ahead of an endorsement consideration, be sure to send those out to candidates in time.

There is no requirement for clubs to endorse the same candidate as the Party.

For club Associate Members to be able to cast a vote at the Area Caucus endorsement recommendation meetings the club’s endorsements must be entered here.

There is no requirement for clubs to register resolutions with the Party. Clubs can choose to submit resolutions to the Party by sending them to the Chair Pro Tem, who chairs the Resolutions Committee.

The next Resolutions Committee meeting will take place on Tuesday, August 18th at 6:30PM. If you have a resolution for consideration, please submit it to Becca Taylor as soon as possible -- no later than Monday, August 17th. 


I look forward to seeing/hearing you this Saturday, 10AM - Zoom meeting registration

Cheers, John

John Loughlin | Director of Clubs| john@demclubs.org| (619) 302-4751| www.demclubs.org

Notes from July Council of Clubs Meeting

Katie Meyer's presentation on Organizing During COVID. Club Endorsement process. Resolutions - resolve differing voices. Printing locally.

Thanks to candidates:

Announcements:

  • Ehab Shehata, Resolution to demilitiarize the police to be voted on at the Central Committee meeting on Tuesday, July 21

  • Gregg Robinson, guest Bill Fletcher at the San Diego Labor Democratic Club tomorrow at 2PM talking on “Police Repression, Police Unions, and the Role of the Labor Movement” - Zoom meeting registration

  • Michelle Krug, CDP Regional Director, Region 20, CDP E-Board Friday, July 24, 2020 – Sunday, July 26, 2020. Online registration closes Sunday, July 19, 2020, at Midnight.  All E-Board Members, Standing Committee Members, Observers and Caucus Member MUST register online by July 19, 2020 at midnight. There will not be registration during the actual Virtual Executive Board meeting. Executive Board Members/Standing Committee MembersTo begin registering, please click here.

Program: Organizing During COVID

  • Featured speaker Katie Meyer, former Area Field Director at Bernie Sanders For President, gave a well-received presentation on using modern organizing tools to contact potential voters

  • Slides are available here

  • YouTube video - this link starts at the presentation: 25:05

Club Endorsement Votes at Area Caucus Meetings

Resolutions

  • Resolve the issue before the club

    • Clubs can consider resolutions on local, state and national issues

    • Invite both sides to present their position

    • For speakers on issues, contact Council of Clubs members or Party staff

    • Field questions from supporters and opponents

    • Let the minority be heard

    • Don’t be afraid of confrontation

    • Manage dissent

Printing

  • We discussed considering union and local printers for club printing needs. Gregg Robinson encouraged everyone to use union printers, and Temika Cook explained that by contacting Teamsters Local 432 and giving just one employee a union contract small printing companies can join the union.

Announcements

  • Derek Casady spoke on a proposal to make the San Diego City power utility a public, municipal entity (like Sacramento and Los Angeles) rather than an investor-owned utility like SDG&E, in order to make progress on carbon reductions.


👉 Register here for all of the Council of Clubs Meetings

Next meeting is on Saturday August 15, 2020 at 10AM. Until then please continue all that you do, to make good, necessary trouble.

John Loughlin | Director of Clubs| john@demclubs.org| (619) 302-4751| www.demclubs.org

July 18 - Peer-to-Peer Texting with Katie Meyer

10AM - Zoom meeting - How to communicate with prospective voters during a pandemic. Katie Meyer will guide us through a selection of tools/techniques.

You can register here for all of the Council of Clubs Meetings and you’ll get details on how to join from your computer/smartphone/regular phone. If you have any problems please email clubs@sddemocrats.org.


Peer-to-peer texting, with Katie Meyer, former Area Field Director at Bernie Sanders For President.

Katie will cover:

  • Peer to peer texting

  • Digital organizing tools

  • Phone banking

  • Texting

  • Relationship management


Club Endorsement Votes at Area Meetings

The temporary suspension of the portions of the County Party’s Policies and Procedures regarding binding of club votes expired on June 30, 2020. Clubs are required to hold endorsement considerations as outlined by the Party in order for the club’s Associate Member to be able to cast a vote at the Area Caucus endorsment recommendation meetings.

Clubs can use these methods to hold votes at meetings, without requiring a change to their bylaws:

Clubs are not prohibited from using other voting methods, but any other method must first be described in the clubs’s bylaws/endorsement policy and voted on by the club members following the procedure detailed in the club’s bylaws.

For club Associate Members to be able to cast a vote at the Area Caucus endorsment recommendation meetings the club’s endorsements must be entered here


Rules Concerning Endorsements by Chartered Clubs

Chartered clubs shall endorse only registered Democrats.

Non-Democratic candidates may only be rated qualified or unacceptable.

Chartered clubs shall notice their full membership that endorsement consideration will be made in a particular race or races at least fourteen (14) days prior to the meeting. Notification shall be made by email to the full membership or, absent an email address, by U.S. Mail or an alternative method as specified in the club’s bylaws.

Reasonable attempts are made by the club to notify and invite all declared candidates who the Party has established with certainty are registered Democrats regarding the date, time, and place of the club’s meetings and of the club’s endorsement process at least five (5) business days prior to the meeting. A copy of any meeting notice sent to candidates shall be supplied via email to the Director of Clubs and the SDCDP.

Requests for information regarding candidates from the club to the Party office must be made at least seven (7) business days prior to the meeting.

Endorsements by chartered clubs shall not be construed as the official endorsement of either the California Democratic Party or the San Diego County Democratic Party. Words to that effect shall be clearly visible wherever a chartered club's endorsement is referred to.

Any publication of endorsements by chartered clubs shall clearly delineate between endorsed candidates and candidates rated qualified.

All local Democratic candidates must have an opportunity to speak or be allowed a surrogate to speak on their behalf at the endorsement meeting for their race.

If a club fails to comply with the rules concerning endorsements, the Executive Board may suspend all their endorsement voting rights, until the matter has been resolved.

Invite All declared candidates

How do you know who’s running in a particular race? Contact the Party office for a list of Democratic candidates running for a particular office. If you learn of a new Democratic candidate inform the office so they can update their records.


Resolutions

Any member in good standing can bring forward a resolution to their club and ask members to vote on it following the club’s bylaws and Robert’s Rules of Order.

Clubs can bring pressure on their elected officials, and candidates for office, to support their resolutions, and resolutions passed by the County and State Party.


Printing - Consider Union and Local

Please consider using your local printer for all of your printing and graphic needs.

Support small family owned, minority businesses that serve your community.

COVID-19 has put an added burden on small businesses and by signing a letter of solidarity with your local printer, you acknowledge the need to use local small businesses for your club’s printing and graphic needs.

In this time of need, we encourage you to support your local printer by placing your orders for your club’s professional graphics and print products with your local printer.


I look forward to seeing/hearing you this Saturday, 10AM - Zoom meeting registration

Cheers, John

John Loughlin | Director of Clubs| john@demclubs.org | (619) 302-4751| www.demclubs.org

Notes from June Council of Clubs Meeting

Congratulations to the Pacific Beach Democratic Club - Club of the Year

Congratulations to Christie Davis, President of the Pacific Beach Democratic Club @pbdems, and to all the members and officers of the club for sharing with us the great year the club had in 2019. PBDC - presentation slides.

You can also watch Christie’s presentation on our YouTube channel.


Thanks to electeds and candidates:


Clubs Contributing to Candidates

Ryan Hurd, Executive Director SDCDP presented on

  • Volunteer activities through the County Party this summer

  • Options for Clubs that want to support candidates financially

Update for Democratic Clubs - presentation slides

  • Party will provide training on Hustle

  • Campaigns can setup donation pages for specific clubs, to give recognition e.g. for Terra Lawson-Remer contact spencer@terralawsonremer.com


Voting at Club Meetings

Clubs can use these methods to hold votes at meetings, without requiring a change to their bylaws:

So far, we have setup voting.demclubs.org accounts for the following clubs:

  • DEMCCO

  • Democratic Club of 92127

  • Democratic Woman’s Club

  • Fallbrook Democratic Club

  • Point Loma Democratic Club

  • San Marcos Democratic Club

voting.demclubs.org is freely available to all Democratic Clubs in San Diego County and can be used for Email/Zoom Meeting voting. If you’d like an account please email clubs@sddemocrats.org or message us on Slack or Discourse.

The club sends each member an email with a specific link that allows them to vote, and only vote once. The club can tell if the member has voted, but not how they voted.(Non-anonymized voting is also supported, if required.)

voting.demclubs.org supports Ranked Choice Voting reducing the need for multiple rounds of voting, and enables members who can’t attend the meeting to vote ahead of the meeting.

If two or more members share an email address, separate links can be sent for each voting member.

After notice has been given of an endorsement meeting clubs can send out a voting.demclubs.org link to those members who are qualified to vote, based on the club’s bylaws for a member in good standing. The link in the email can enables members to vote either before or during the endorsement meeting.

After voting is closed, the results can be esily downloaded and shared with campaign observers and independent auditors to make sure the ballots are tallied correctly.

Results can be displayed quickly with graphics and percentages clearly displayed. Clubs can also apply their own rules for thresholds and run-offs between the highest vote getters.

The underlying software (limesurvey.org) is open source, transparent and publicly accessible.


Next meeting

Peer-to-peer texting, with Katie Meyer, former Area Field Director at Bernie Sanders For President


Zoom Etiquette

  • Mute yourself when not talking

  • Share useful links on the Chat, at the appropriate time

    • You can save all the chat from the ellipsis (three dots) in Chat (if allowed)

  • For dial-ins  *9 to raise hand, *6 to mute/unmute

  • You can raise hand from the Participants List

  • Rename yourself in the Participants List, to include your social media handle (if allowed)

  • Zoom hosts can restrict participants to display only the participants name on the video screen

Announcements

  • Board of Supervisors to Vote on Lilac Hills

    • Blog post by JP Theberge and Tommy Hough, San Diego County Democrats for Environmental Action 


Thank you all for attending and remember, to quote Frederick Douglass “If There Is No Struggle, There Is No Progress”.

Cheers, John Loughlin

Director of Clubs | john@demclubs.org| (619) 302-4751 | www.demclubs.org

June 20 - Council of Clubs Meeting

10AM - Zoom meeting, Club of the Year, Clubs Contributing to Candidates, Voting

You can register here for all of the Council of Clubs Meetings and you’ll get details on how to join from your computer/smartphone/regular phone. If you have any problems please email clubs@sddemocrats.org.

Agenda

  • Introductions of those in attendance, including elected officials, guests

  • Club of the Year

    • Christie Davis, President Pacific Beach Democratic Club

  • Clubs Contributing to Candidates

    • Ryan Hurd, Executive Director SDCDP

    • Clubs’ options to make (or bundle) contributions to support local candidates

  • Online voting - Safe Harbor rule

    • Zoom meeting - Show of hands/Polling feature

    • voting.demclubs.org - For Email and Zoom meeting (Free)

  • Other 3rd party voting systems

    • OpaVote - use in a Zoom meeting and for email voting ($$)

  • Announcements, including


Other News

Fri, June 19, 5PM Juneteenth Region 20 meeting

Zoom link. Guests include:

  • The Honorable Dr. Shirley Webber (Assemblywoman AD-79)

  • The Honorable Monica Montgomery (San Diego City Council, District 4)

  • Kyra Greene, PhD (Executive Director, Center on Policy Initiatives)

  • Genevieve Jones-Wright  (Executive Director-Community Advocates for Just and Moral Governance )

  • Kisha Borden (President- San Diego Education Association)

  • Tisa Rodriguez (Chair- Riverside County Democratic Party)

  • Nicole Jones  (Dean of Counseling Services- Cuyamaca College)  

  • Rusty Hicks (Chair CDP)


Sat, June 20, 5PM Black Voices in the Democratic Party

Register for Zoom meeting. Moderated by Will Rodriguez-Kennedy and Kenya Taylor.

Virtual conversation with some of San Diego County's Black Democratic leaders to discuss race, police reform, and the recent national protests surrounding the killing of George Floyd and other unarmed Black Americans.


Sat, June 27, 5PM – East Area Event with Christine Pelosi

A conversation with Christine Pelosi, author of “The Nancy Pelosi Way”, Chair CDP Women’s Caucus and DNC member.

Moderated by Dana Quittner, Director of Communications, IEBC

RSVP at sddemocrats.org/east

For more info contact Bob Grand | rgrand@att.net | (310) 560-5282

Download flyer (PDF).


Director of Clubs | john@demclubs.org| (619) 302-4751 | www.demclubs.org

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