November 12th, 2022
During this meeting we will further review club chartering due November 15th and vote on Director of Clubs.
The time will be 9:00 AM to minimize conflicts with other Democratic Clubs’ regular meeting dates/times.
There will not be an additional CoC meeting on the 19th.
Register for Council of Clubs Zoom Meetings
Register in advance for all Council of Clubs meetings:
https://us02web.zoom.us/meeting/register/tZ0lfuuhrjMjEty_lyRQSagK3DjBpmNbzLOI
(***You can also always find this link listed on at https://linktr.ee/demclubs and on the SDCDP calendar at https://www.sddemocrats.org/calendar.html).
After registering, you will receive a confirmation email containing information about joining the meeting via computer, tablet, smart phone, or regular phone.
If you have any problems please email clubs@sddemocrats.org.
GOTV Phonebanks with SDCDP
The San Diego County Democratic Party is encouraging clubs to schedule a date with the Party to phonebank for endorsed candidates. You can specify one or more candidates you would like to focus on that the Party has endorsed.
You will need at least 10 people for a phonebank session to be able to use the autodialer, so we recommend pairing up with one or more clubs. Please email Maral at maral@sddemocrats.org.
SD County Young Dems, Dems for Equality, and AAPI Dems are teaming up on Tuesday, November 1st for a phonebank focusing on Kent Lee!
Sign up here if interested in joining us: https://www.mobilize.us/sandiegodems/event/528232/
2023 Club Chartering
The deadline for all chartering requirements, including any Associate member applications and payment of chartering fees is Sunday, November 15, 2022. Renewing clubs that meet all aspects of the November 15 deadline have vote eligibility starting at the January Area meeting for their designated Area(s). Following that, the deadline for rechartering is at least fourteen (14) days prior to the Central Committee meeting where the club wishes to charter.
In order to recharter please fill out the 2023 Charter form: sddems.link/clubcharter.
Please answer all questions to the best of your ability. You can submit all of your documents directly on the AirTable form. If you have any issues attaching documents there you can also email them to clubs@sddemocrats.org.
These are the required documents for chartering:
Current Bylaws
Club roster in SDCDP template indicating at least 20 members: Template can be downloaded by clicking on https://sddems.link/rostertemplate. Any Rosters received in a format other than the template will be requested to be resubmitted.
Club Officer list
The annual chartering fee is $48 and is also required to be submitted by November 15, 2022 and to be paid at: sddems.link/clubdues. A check can also be dropped off or mailed (postmarked Nov 15) to the SDCDP office at 3934 Murphy Canyon Road, Suite B103, San Diego, CA 92123.
The Associate Member form, separate from the Club Charter application, must also be submitted by November 15. If the Club President will be the Associate Member, only one form needs to be submitted. If the Club President is designating another club member to be the Associate Member, the Club President needs to submit one form designating the member and the designated member also needs to fill out the form. You can fill out the member form at: sddems.link/memberform.
If you have any other questions please feel free to reach out to clubs@sddemocrats.org and Party staff or I will get back to you as soon as we can.
Prior Meeting Reviews/Handouts
You can watch recordings of past Zoom meetings on our YouTube channel here: https://www.youtube.com/playlist?list=PLdxl7X-55vQ2raP1ZLWzdkBlYHLxMmU_U
View slides here: https://drive.google.com/drive/folders/1I9C8mr02qSGuiSWYVk-SruMtMrXgSzvd?usp=sharing
View prior meeting handouts here: https://coda.io/d/San-Diego-Dem-Clubs_d0im_UNe_ZY/Council-of-Clubs-Prior-Meeting-Reviews-Handouts_suC_H#_luZ5D
Votebuilder
All clubs have the option to request a Votebuilder/VAN account from the San Diego County Democratic Party, which has a quick lookup tool you can use to verify member information based on voter registration data (one per club).
Please email clubs@sdddemocrats.org, and SDCDP staff (not me! :)) will get back to you as soon as they can.
Club Development Committee 2021-22
In January 2021, one member from each Area and two At-Large members were elected to serve on the Club Development Committee. There have been a couple changes since then due to vacancies. See current committee member roster below!
Director of Clubs: Codi Vierra
Metro West Area: Indroneal Banerjee
North Coastal Area: Rob Howard
North Inland Area: Michele McCaffery
East Area: Kyra Greene
South Area: Zenith Khan
At-Large: Cynara Velazquez
At-Large: Jehoan Espinoza
Future Meeting Topics
What topics are you most interested in hearing about at future Council of Clubs meetings? Let us know!
https://forms.gle/fL97Jnb1C74FfBND9
LinkTree: Council of Clubs Links and Resources
Check out top links and resources at https://linktr.ee/demclubs.
LinkTree (linktr.ee), (as well as alternatives like Link.bio and Direct.me), is a great way to put all of your important links in one place — like a website, but simpler.
It’s used frequently for social media, especially for Instagram which doesn’t allow links in posts. You can put your club website on your LinkTree as well as links to articles or other sources to make it easy for people looking at your posts to find the article/link you’re talking about.
Recurring Zoom Links for Club Meetings
Reminder:
The Club or Coalition shall meet individually at least once quarterly and for all endorsement votes and all meeting dates, times, and locations shall be provided to the SDCDP at least fourteen (14) days prior to the meeting for publication on the SDCDP website. A copy of the notice, agenda, and minutes for business meetings or endorsement meetings shall be supplied via email to the Director of Clubs and the SDCDP.
We’d like to encourage everyone to use a recurring Zoom meeting link for your club so we can add the link in the Party Calendar, which is easier than updating it once a month with a new link.
You can have a recurring meeting and still require registration (if desired), and either automatically or manually approve registrations. You can have them register for each meeting, or once for all meetings where they can use the same personal link every month.
You can still extract attendance records, as Zoom provides a report per meeting.
We used this method all of 2021 for the Council of Clubs and Club Development Committee meetings, and it has worked well. If you need help setting this up, please reach out for assistance.
Party Calendar
If you provided a Gmail address when re-chartering, you are able to edit your club’s meeting entries on the Party Calendar, on which the club is setup with a recurring meeting. You can edit just one occurrence, or the complete series. You can add details of the agenda to each meeting, or change the date and time as required. If you need help, please reach out for assistance.
And as a reminder, if you change your meeting date, time, or location (Zoom link), you must update the calendar item yourself, or email calendar@sddemocrats.org so SDCDP staff can do it.
If you don’t yet have access to edit your club’s Google calendar item, please email calendar@sddemocrats.org and provide the email address you want to use so SDCDP staff can assist you.